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CTAP Steering Committee

The CTAP Steering Committee is made up of 13 members including representatives from various agencies, NGOs, RPCs and CTAP communities. The members were nominated and voted on by nearly 75 CTAP participants to be charged with the responsibility of further defining and implementing the state’s allocated funding for the CTAP Program. While CTAP is initially a five-year program, with proper leadership and guidance from the State and the Steering Committee, it could easily become a self sustaining organization that will provide its communities with the tools and resources to continue responsible and effective growth. See below for an outline of the Steering Committee members' responsibilities and expectations.

• Charge
• Committee Members’ Roles
• Membership and Expectations
• Open Meeting Requirements
• Minutes
• Governance

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Charge

The Steering Committee is the primary policy and decision making body for the Community Technical Assistance Program (CTAP). A separate administrative entity provides overall management and required staffing for implementation of the goals and objectives of the proposed Initiative. Members of the Steering Committee will provide input into overall program design to include identifying overall goals, objectives, priorities and strategies within the defined context of the broad initiative.

The 13 member Steering Committee is comprised of three members appointed by the Agency Committee, three members appointed by the NGO Committee, six members appointed by the Corridor Communities Committee, and one member from NHDOT.

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Committee Members’ Roles

Committee members’ roles will be to:

• Participate in the Strategic Development Process (first six months of the Initiative)
• Contribute to the Committee’s fiduciary and legal responsibilities which shall include adherence to NHDOT procedures and responsibility for administration of their group
• Provide program delivery through oversight of an administrative entity
• Solicit priorities and needs from the other three committees
• Approve project support by determining which programs will be supported and by what means (grants, sub-agreements, etc.)
• Serve as a point-of-contact and communication conduit to each of the other committees and NHDOT
• Participate in monthly committee meetings with the administrative entity
• Create a proactive outreach plan
• Convene forums and meetings to bring diverse views into the planning process
• Create overall and annual work plans through a broad-based consensus-building process
• Coordinate sources of technical assistance available to communities for funding project implementation

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Membership and Expectations

Initial terms will be one year, modified based upon decisions made by the Steering Committee. A list of current members can be viewed here.

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Open Meeting Requirements:

All committee meetings will be open to the public except when an Executive Session is called to discuss issues such as contract negotiations.

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Minutes

Minutes covering any major activities or actions will be recorded by a project staff person assigned by the future project administrative entity. Minutes will be made available to the public. Click here to view the Steering Committe Meeting Minutes.

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Governance

• The project administrative entity will provide a core staff member to facilitate meetings (if desired), keep records, serve as a committee resource and provide an informal liaison to activities of the other committees set forth in the model proposed herein.
• Annually, the committee may, if it wishes, designate a Chair and a Vice Chair or some other form of rotated leadership structure.
• Subcommittees can be created and assigned certain tasks as determined by the full committee.
• Decisions will be made primarily through consensus. If consensus cannot be reached, a simple majority of all members present at an official meeting will suffice to make any decision. For an official meeting to be convened, 24-hour notice must be provided to all members and a majority of the members must be present. All decisions are subject to policies of NHDOT.
• Policies and decisions determined by the Steering Committee will be carried out through a separate administrative entity contracted by NHDOT.